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Children with medical conditions checklist Nov15



SCHOOL: Castlewood School

Updated: November 2015 Next update: November 2016

References: Children and Families Act 2014

DfE Supporting pupils at school with medical needs (February 2014) and updates of this.

Key points:

· Pupils at school with medical conditions should be properly supported so that they have full access to education, including school trips and physical education

· GBs must ensure that arrangements are in place in schools to support pupils with medical conditions

· GBs should ensure that school leaders consult health and social care professionals, pupils and parents to ensure that needs of children with medical conditions are effectively supported.


The new statutory guidance has been discussed with staff / by the GB.

Date : 2nd Oct 2014, 12th Nov 2015

The arrangements for this category of pupil have been scrutinised and questions asked.

Date: 2nd Oct 2014, 12th Nov 2015

Views of parents of children with medical needs have been sought and shared to establish that parents have confidence in the arrangements made.

Date: September 2014 September 2015

Cath Robertson - Bursar

Where a complaint has been upheld on arrangements (or the lack of these) the GB is aware of lessons learned / changes to practice

Date: 17th October 2014 – no complaints

17th October 2015 –no complaints

The school has a policy for children with medical needs.

Made known to parents: on request

Last reviewed: September 2015

The policy contains procedures to be followed with time scales (“This should normally take no more than two weeks.”)for action from when the school is notified of a medical condition, change of condition or transition from another school.

Yes – checked Oct 2014

Yes- checked Oct 2015

There is a named person with overall responsibility for implementing this policy.

Name: Julia Slocombe - Headteacher

There is a school nurse allocated to this school.

Name: June Lucas

Staff have suitable training for supporting children with medical needs

Name: Cath Robertson/Sue Barnard – Managing Medicines Course 14/10/15


Insurance policies provide liability cover relating to administration of medicine but individual cover may be needed for more complex conditions.

Arrangements for managing staff absence, turnover, briefing of supply staff, risk assessment for school visits / other activities and the monitoring of individual health plans have been shared with the GB (representative) without compromising the confidentiality of pupils.

Date: 6th Nov 2014, 12th Nov 2015

The outcomes of this are recorded in the resources meeting minutes.

At least one member of the GB is familiar with the role of Individual Health Plans (IHPs) in supporting learning of children in the school.

Discussed with Resources Committee and Julie Wallace Oct 2014

Discussed by Julie Wallace and Cath Robertson 11th Nov 2015

The GB has checked that IHPs are reviewed annually or earlier.

Date(s) of monitoring discussion(s) :

-17th Oct 2014 Julie Wallace (gov) with Cath Robertson Bursar

-11th Nov 2015 Julie Wallace (gov) Cath Robertson (bursar)

IHPs are given to parents in July to review over the holidays. New IHPs are drawn up each Sept as appropriate.

-Children can self medicate inhalers under supervision.

-Any medication taken on trips is signed out and back in at school. This is recorded.

-Parents of children with medical needs are asked if they want to go on school trips to support them.

Drawing on the examples contained in the guidance the GB (representative) is familiar with matters such as travelling between lessons, use of rest periods, permissions around self-management of medication, contact with health professionals, risk assessments for trips, contingency arrangements for pupils

The GB have ensured that the school policy clearly identifies the role and responsibilities of all involved in arrangements made to support children with medical conditions

Date: 6th Nov 2014, 12th Nov 2015

Training needs of staff are addressed and a record kept of what is undertaken and by whom.

Date monitored: termly through head teacher report to Full Governing Body. Records are kept in the office

As evidence that procedures have been followed, a member of the GB has seen written records of all medicines administered to pupils.

Date: 17th Nov 2014 Julie Wallace and Cath Robertson

4th Nov 2015 Ian Howard and Cath Robertson

The GB has been made aware by the HT or member of staff responsible of any relevant contact from professionals such as the school nurse or parents that informs the implementation of the school policy e.g. near misses or refusal to take medicine or follow a procedure

– no incidents to report Oct 2014

-No incidents to report Nov 2015

The needs of children with medical needs were discussed and acted upon when the school’s Emergency Procedures were reviewed.

Date: 6th Nov 2014

Next emergency plan review Autumn 2016

In monitoring evaluation of curriculum provision the GB has ensured that arrangements are clear and unambiguous about supporting participation of children with medical needs in school trips and visits.

Date: 2nd Oct 2014, 12th Nov 2015

Date: 2nd Oct 2014, 12 Nov 2015

The GB has been given examples of reasonable adjustments that the school has made to enable children in this category to participate fully and safely on visits ( and knows where this did not occur)

The GB has been made aware of arrangements for travel to and from school for pupils in this category and whether specific transport healthcare plans are carried on vehicles (if appropriate)

Date: N/A at this moment in time Oct 2014

N/A at this time Nov 2015

In exercising their duty to children with medical needs, governors’ questions are informed by the section titled “Unacceptable practice” in the guidance.

Date: 6th Nov 2014, 12th Nov 2015

Health & Safety visit Nov15

Date of Visit: 4th November 2015

Castlewood School – Health and Safety Governor Visit

Autumn term 2015

Persons present: Ian Howard-Governor

Peter Stallybrass- premises officer

Cath Robertson- Secretary

Items Checked


Suggested Actions


Asbestos Register

No changes to register since last visit. All areas with asbestos are external (roof awnings) and away from children, staff, and visitors. Last checked 16/4/15



Fire Safety Log Book

Last call point check made by SSE 18/6/15. Full School Drill 2/7/15. Alarms checked 23/1/15. Fire doors checked23.10.15. The log book also holds a plan of school.



Fire extinguishers

Last checked and serviced 2/11/2015. 5 Taken out of service and 1 refilled.



Fire exits

All clear. All doors checked were functioning. Doors are checked when Peter opens and locks the school, any issues are brought to staff attention.




(Control of substances hazardous to health)

COSHH data sheets up to date. Storage of cleaning materials in original containers. Where cleaning materials are decanted they are stored in clear labelled containers.

Cleaning materials are kept in a locked cupboard. Teachers have liquid soaps in classrooms and some have antibacterial sprays which are kept in cupboards and clearly labelled.


Medicine Book

For medicines prescribed by a doctor

Checked and up to date – 2/11/15 last entry

Note: any medicine given is logged in here by CR, MF, SB or first aider on duty.


First Aid Incident Book

Checked and up to date – 4/11/15 last entry.

Note: this holds information from accidents during PE lesson too.


First Aid kit

Long term medical conditions

Checked. Stocked as required (no creams).

There are 3 children with allergy problems and 2 with a cronic heart condition.



Epi Pen


Cupboard checked. Epi pens are in a sealed bag, clearly labelled with name of child on it.

Inhalers are clearly labelled and accessible.

Confirmed that stock also kept in classroom as appropriate in sealed and labelled bag.

Confirmed annual training.



Medicine cabinet

Checked. This is locked and contains prescribed medication.

Any medication that needs to be stored in the fridge is kept in the staffroom fridge in sealed and labelled containers.




Confirmed first aid training on a rolling programme. Two staff members had been on Managing Medicines training



KS1 & KS2 toilets

Toilets were checked this time, All seems to be clean and working well. All in good order


ICT suite

No health and safety issues were evident from walking around.



Internal lighting

Emergency lighting

Peter pointed out where the emergency lighting was situated around the building. Checked 20/10/2015



Outside Lighting

Outside lights are working in key walkway areas.

Two faults were reported and repairs are under way



Cameras are all working.




Cleaning was of a high standard. Peter works hard to continue this by talking with the cleaning team about standards.

Peter will keep up this standard.


Outside area

A wild deer was found in the grounds and safely persuaded to exit the premises. Grass area is well maintained.


PE cupboard

The cupboard was tidy and equipment was easily accessible today.

On going checks to be made by staff to make sure the area is safe and no trip hazards are evident when moving equipment about.


Storage in mobile classrooms

No problem


Smoke detectors

Peter showed where the smoke detectors were in the building. They are maintained by an external company. We have enough for the building. System working well.

General Comment:

Perimeter hedging in good order, recently trimmed.

Mr Stallybrass has an extremely good and thorough understanding of the school. He works very hard to make sure that the school is maintained to a high level, and should be congratulated for all his hard work.

Report Author: Ian Howard – Governor

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