Acceptable Use policy

Networked resources, including Internet access, are potentially available to students and staff in the school. All users are required to follow the conditions laid down in the policy. Any breach of these conditions may lead to withdrawal of the user’s access, monitoring and or retrospective investigation of the users use of services, and in some instances could lead to criminal prosecution. Any breach of the conditions will also be considered a disciplinary matter.

These networked resources are intended for educational purposes, and may only be used for legal activities consistent with the rules of the school. Any expression of a personal view about the school or County Council matters in any electronic form of communication must be endorsed to that effect. Any use of the network that would bring the name of the school or County Council into disrepute is not allowed.

The school expects that staff will use new technologies as appropriate within the curriculum and that staff will provide guidance and instruction to pupils in the use of such resources. Children’s use of the internet will always be monitored by a member of staff.  All computers in the school are protected by an internet filter which blocks inappropriate material. All computer systems will be regularly monitored to ensure that they are being used in a responsible fashion.

Conditions of Use

Personal Responsibility

Users are responsible for their behaviour and communications. Staff and pupils will be expected to use the resources for the purposes for which they are made available. Users are to take due care with the physical security of hardware they are using. (See section 13.0 in the WSCC ICT in schools Acceptable Use Protocol guidance).  Users will accept personal responsibility for reporting any misuse of the network to Mrs Brown.

Acceptable Use

Users are expected to utilise the network systems in a responsible manner. It is not possible to set hard and fast rules about what is and what is not acceptable but the following list provides some guidelines on the matter:

Network Etiquette and Privacy

Users are expected to abide by the rules of network etiquette. These rules include, but are not limited to, the following:

  1. Be polite – never send or encourage others to send abusive messages.
  2. Use appropriate language – users should remember that they are representatives of the school on a global public system. Illegal activities of any kind are strictly forbidden.
  3. Do not use language that could be calculated to incite hatred against any ethnic, religious or other minority group.
  4. Privacy – do not reveal any personal information (e.g. home address, telephone number) about yourself or other users. Do not trespass into other users files or folders.
  5. Password – do not reveal your password to anyone. If you think someone has learned your password then contact Mrs Brown.
  6. Electronic mail – Is not guaranteed to be private. Messages relating to or in support of illegal activities will be reported to the authorities. Do not send anonymous messages.
  7. Disruptions – do not use the network in any way that would disrupt use of the network by others.
  8. Pupils will not be allowed access to unsupervised and/or unauthorised chat rooms and should not attempt to gain access to them.
  9. Staff or students finding unsuitable websites through the school network should report the web address to the Mrs Brown.
  10. Do not attempt to visit websites that might be considered inappropriate.  (Such sites would include those relating to illegal activity,  All sites visited leave evidence in the county network if not on the computer.  Downloading some material is illegal and the police or other authorities may be called to investigate such use.
  11. Unapproved system utilities and executable files will not be allowed in pupils’ work areas or attached to e-mail.
  12. Files held on the school’s network will be regularly checked by teachers.
  13. It is the responsibility of the User (where appropriate) to take all reasonable steps to ensure compliance with the conditions set out in this Policy document, and to ensure that unacceptable use of the Internet/Intranet does not occur.

Unacceptable Use

  • Examples of unacceptable use include but are not limited to the following:
  • Users must login with their own user ID and password, where applicable, and must not share this information with other users.  They must also log off after their session has finished.
  • Users finding machines logged on under other users username should log off the machine whether they intend to use it or not.
  • Accessing or creating, transmitting, displaying or publishing any material (e.g. images, sounds or data) that is likely to cause offence, inconvenience or needless anxiety.  (The County Council have filters in place to block e-mails containing language that is or may be deemed to be offensive.)
  • Accessing or creating, transmitting or publishing any defamatory material.
  • Receiving, sending or publishing material that violates copyright law.  This includes through Video Conferencing and Web Broadcasting (See sections 8.0 in the WSCC ICT in schools Acceptable Use Protocol guidance.  This is available by following the link:
  • Receiving, sending or publishing material that violates Data Protection Act or breaching the security this act requires for personal data.  (See section 9.0 respectively in the WSCC guidance. This is available by following the link:
  • Transmitting unsolicited material to other users (including those on other networks).
  • Unauthorised access to data and resources on the school network system or other systems.
  • User action that would cause corruption or destruction of other users’ data, or violate the privacy of other users, or intentionally waste time or resources on the network or elsewhere.

Additional guidelines

  • Users must comply with the acceptable use policy of any other networks that they access.
  • Users must not download software without approval from Mrs Brown.


There will be no warranties of any kind, whether expressed or implied, for the network service offered by the school. The school will not be responsible for any damages suffered while on the system. These damages include loss of data as a result of delays, non-deliveries, or service interruptions caused by the system or your errors or omissions. Use of any information obtained via the network is at your own risk.

Network Security

Users are expected to inform Mrs Brown immediately if a security problem is identified. Do not demonstrate this problem to other users. Users must login with their own user id and password, where applicable, and must not share this information with other users. Users identified as a security risk will be denied access to the network.

Physical Security

Staff users are expected to ensure that portable ICT equipment such as laptops, digital still and video cameras are securely locked away when they are not being used.  Items that need to be left over breaks and lunchtimes for example will need to be physically protected by locks and or alarms. 

Wilful Damage

Any malicious attempt to harm or destroy any equipment or data of another user or network connected to the school system will result in loss of access, disciplinary action and, if appropriate, legal referral. This includes the creation or uploading of computer viruses. The use of software from unauthorised sources is prohibited.

Media Publications

Written permission from parents or carers will be obtained before photographs of pupils are published.  This permission is given annually when signing the home/school agreement. 

Publishing includes, but is not limited to:

  • the school website / Moodle,
  • the Local Authority web site,
  • web broadcasting,
  • TV presentations,
  • Newspapers. 

Pupils’ work will only be published (e.g. photographs, videos, TV presentations, web pages etc) if parental consent has been given. (See section 12.0 for the standard - Parent – Student Permission Form. This is available by following the link:

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